Item Posting

An item posting group: is the item a stock item, and may its stock go below zero.

Where

Product Information › Item key Setting

Who uses it

The accountant with the consultant

When

At setup

Needs first

Nothing

What it is for

Every item in a company names an item posting group. The general ledger posting profile finds the inventory accounts by it, so items that post to the same accounts share a group. Stock Item and Physical Negative Inventory are read by the inventory screens when stock moves; material requirement planning skips the stock check for items allowed to go negative.

Physical Negative Inventory cannot be ticked without Stock Item. Financial Negative Inventory is recorded; nothing reads it today.

Every field in plain words

Field	What it means	What to put
Item Posting	The short code.	Cannot be changed once saved. Required
Name	The name shown in lookups and on documents.	A clear name. Required
Stock Item	The item is kept in stock.	Tick for stock items
Physical Negative Inventory	Stock may go below zero.	Tick to allow; needs Stock Item
Financial Negative Inventory	Recorded only; nothing reads it today.	Leave as is

How to configure it

There is nothing to configure beyond the fields above. Which fields are shown, required or hidden can be changed per company by the consultant in the screen configuration.

Scenarios

• A company sells services and stock items. Make one group with Stock Item ticked for goods and one without for services.

What it is connected to

• Release Item In Legal Entity - Item Posting on the item
• Posting Profile - the posting profile finds accounts by item posting
• Inventory - reads Stock Item and negative stock

If something looks wrong

• "You cannot Allow Physical Negetive Inventory if Stock Item is not Allowed" Tick Stock Item, or untick Physical Negative Inventory.
• "... already exists" on Save. Another group already uses this code.