Skip to main content

What posts in the general ledger

Three general ledger screens post: General Entry, Process Allocation and Process Recurring Entry. Batch Posting turns parked vouchers to Posted. Every other module's posting document also ends up as a General Entry, built from its Process Post Key recipe and the company's Posting Profiles.

DocumentWhenDebitCredit
General EntrySave with status Posted (a parked voucher posts on Batch Posting or on approval)The accounts on its debit linesThe accounts on its credit lines
Batch PostingSaveNothing new: the ticked parked vouchers become Posted
Process AllocationSaveEach destination account of the rule, its shareThe source account, its whole debit balance up to the Till Date
Process Recurring EntrySaveThe template's debit lines, on the Till DateThe template's credit lines
General Entry, inter-unit linesSave of any voucher, when the ledger has a balancing dimensionThe G70 account, for the unit in creditThe G71 account, for the unit in debit

Where the accounts come from​

  • General Entry, recurring templates, allocation rules: the accounts typed on them.
  • Inter-unit lines: the G70 and G71 lines of Automatic Transaction.
  • Documents of other modules: the screen's Process Post Key recipe says which amounts post with which post keys; the Posting Profile of each line's category (sales, purchasing, inventory, sales tax, withholding tax, assets, payroll, fleet, real estate, general) gives the account. A recipe line may instead take the account from the document itself.

How a document of another module becomes a voucher:

The voucher takes the document's number, posting date, posting status, reference and header text, the journal's nature, indicator and user group, and is checked like any General Entry: balance, accounts, dimensions, budget, closed period. Editing the document rebuilds its voucher; reversing the document reverses its voucher.

Undoing a posting​

Reverse on the toolbar of the document that posted. A General Entry is reversed by a new voucher with every line on the other side, dated the Reverse Date. Vouchers created by other screens cannot be reversed or changed on General Entry: reverse the document that created them.

A posted General Entry can be deleted only when Allow to Delete Posted Entries is ticked on Client Customization.

Documents that never post​

  • Financial Year Closing - a record only, no closing voucher.
  • Every setup screen of the general ledger and tax: journals, accounts, currencies, rates, posting profiles, tax codes.
  • A General Entry saved as Park, until Batch Posting or approval.