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How do I close a month so nobody posts into it?

Edit the Financial Year and set the month's Period status to Closed. Every posting document dated in it is then refused, except those a Special Condition on that period lets through by journal nature, date and user.

Screen
General Ledger › Fiscal › Financial Year
Who
The chief accountant
Takes effect
On save, for the next document
Needs first
No parked journal vouchers left in the month

Steps​

  1. Post or delete parked vouchers of the month on Batch Posting.
  2. Open Financial Year and Edit.
  3. Set Period status to Closed on the month. For the first month of the year, close the Opening period too; for the last month, the Closing period too.
  4. To let some entries in, click Special Condition on the month and add a line: Journal (and Journal Indicator), the dates, and Base On User with the user, if only one person may post.
  5. Save.

Check it worked​

  • A General Entry dated in the month is refused with "Document cannot proceed - Fiscal Period: ... is closed".

If something looks wrong​

  • "You cannot close Period ... because Park entries still exist." Step 1.
  • Someone outside the user group still posts. Conditions based on a user group are not checked against the user. Use one line per user.
  • To reopen, set the period back to Open.