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How do I decide which account an invoice, payment or stock document posts to?

A document does not name accounts. Its screen's Process Post Key recipe turns it into lines with post keys; the company's Posting Profile for the line's module gives each post key and side an account, refined by groups such as customer group or item posting. Change the account on the Posting Profile.

Screen
General Ledger › Posting › Postkey, Process Post Key, Posting Profile
Who
The implementation consultant, the chief accountant
Takes effect
For documents saved after the change
Needs first
Released accounts

Steps​

  1. Find the post key of the line: open the voucher of a saved document on General Entry; the post key is on each line.
  2. Open the Posting Profile of the module (sales, purchasing, inventory, tax...).
  3. Add or change the line for that post key and side (DCInd). Leave the refinement columns empty for "all", or fill one (a customer group, an item posting) for a special account.
  4. Save. Documents already saved keep their vouchers; Edit and Save such a document to rebuild its voucher, where the screen allows it.

If something looks wrong​

  • "Account is not configured in Posting Profile ... against Post Key ..." No line matches: add a catch-all line.
  • "Process Postkeys have not been configured in the system" The screen has no Process Post Key recipe.