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How do I reverse a journal voucher?

Open the posted voucher on General Entry and click Reverse. Give the Reverse Date, a Reverse Reason and Remarks. A new voucher with every line on the other side is posted on the Reverse Date, and the original is marked reversed.

Screen
General Ledger › Controlling › General Entry
Who
Accountants
Takes effect
On Reverse
Needs first
Reasons on the Reason screen (see Company setup)

Steps​

  1. Open the voucher on General Entry. It must be Posted.
  2. Click Reverse. Give Reverse Date (on or after the Posting Date), Reverse Reason and Remarks.
  3. Confirm. The reversal voucher gets its own number and is posted on the Reverse Date, in the period of that date, with Journal shown as the reversal nature.

Check it worked​

  • The original shows Reverse Voucher No; both vouchers drop out of the Trial Balance unless Required Reversal is ticked.

What posts​

DocumentWhenDebitCredit
Reversal voucherReverseThe original's credit linesThe original's debit lines

If something looks wrong​

  • "Only Posted Vouchers can be reversed" A parked voucher: Edit or Delete it instead.
  • "Reverse Date: ... cannot be less than Posting Date: ..." Pick a later date.
  • "Source Vouchers can not be reversed" The voucher came from another screen. Reverse that document.
  • "This Transaction is already reversed"
  • "Fiscal period not found of date ..." No financial year covers the Reverse Date.