Skip to main content

How do I let one person prepare vouchers and another post them?

Give the journal-voucher journal a Park status. Clerks save their vouchers as Park; the approver opens Batch Posting, fetches the parked vouchers of a date range, unticks any to hold back, and Saves to post the rest.

Screen
General Ledger › Controlling › Transaction Journal; General Entry; General Ledger › Batch Posting
Who
Clerks prepare; the chief accountant posts
Takes effect
When Batch Posting is saved

Steps​

  1. On Transaction Journal, add a Posting Status line Park and make it Default.
  2. Clerks save vouchers on General Entry. They come up as Park.
  3. The approver opens Batch Posting, sets Date From and Date To (and Create By for one clerk), and clicks Create.
  4. Untick the vouchers to hold back, Save.

Check it worked​

  • The vouchers show Posted on the Vouchers list and count on the Trial Balance with Posting Status Posted.

If something looks wrong​

  • "There is no General Entry available" No parked voucher in the range.
  • The month cannot be closed: "You cannot close Period ... because Park entries still exist." Post or delete the parked vouchers first.