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How do I record cost centres, projects or departments on postings?

Switch the dimension on in Account Dimension, put it in an Account Structure, and give that structure to a range of accounts on Ledger Setup with the values allowed. Voucher lines on those accounts then carry it, and a line with a missing mandatory value or a value not allowed is refused.

Screen
General Ledger › Dimension › Account Dimension, Account Structure; Controlling › Ledger Setup
Who
The implementation consultant
Takes effect
When Ledger Setup is saved
Needs first
The values, for example on Cost Center

Steps​

  1. Account Dimension - add Cost Center (or Project, Department...).
  2. Account Structure - a structure listing it.
  3. Ledger Setup - on the Account Structure tab, a line for the expense range with that structure. In Value Conditions list the allowed values (comma separated) or leave it open. Save.
  4. Default values per account go on the Dimensions tab of Release Account in Legal Entity.

Check it worked​

  • A General Entry line on an expense account asks for the cost centre; the Trial Balance with a Reporting Structure shows it.

If something looks wrong​

  • "... Dimension ... is mandatory for Account ..." Fill the dimension.
  • "... Invalid Dimension ... - ... for Account ..." The value is not in the range's Value Conditions.