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How do I post a journal voucher?

Open General Entry, pick the journal-voucher journal and the Posting Date, enter the lines so that debits equal credits, and Save with Posting Status Posted. Saved as Park, the voucher waits for Batch Posting.

Screen
General Ledger › Controlling › General Entry
Who
Accountants
Takes effect
On save when the status is Posted
Needs first
A journal-voucher Transaction Journal, an open period, released accounts

Steps​

  1. Open General Entry and click New.
  2. Pick Transaction Journal and Posting Date. Posting Status takes the journal's default; Financial Year and Period fill in. Click Create.
  3. Enter the lines. Account, then Debit Amount or Credit Amount, and Line Text. For a foreign-currency line change Currency; the Exchange Rate fills in.
  4. Fill the Dimensions the accounts need (cost centre, project...).
  5. Check the totals at the top: Local Difference Amount must be 0.
  6. Save.

Check it worked​

  • The voucher is on the Vouchers list with status Posted, and on the Trial Balance for its date.

What posts​

DocumentWhenDebitCredit
General EntrySave, status PostedThe debit linesThe credit lines

Undoing it is Reverse on the toolbar: see How do I reverse a journal voucher?.

If something looks wrong​

  • "Debit Amount: ... should match Credit Amount: ..." The lines do not balance in local currency.
  • "Document cannot proceed - Fiscal Period: ... is closed" See How do I close a month?.
  • More messages on the General Entry page.