Batch Posting
Batch Posting gathers the General Entries that were saved with Posting Status Park and posts the ones you tick, in one Save. It is the second half of a prepare-then-post routine.
What it is for
Only vouchers typed on General Entry itself are picked up. Vouchers created by other screens, or already posted, are not. Save sets each ticked voucher to Posted.
The rule people get wrong: Save here only changes the status. It does not run the checks of General Entry again (period closed, account validity, budget). Those ran when the voucher was parked. A period that was closed after parking does not stop the batch.
Every field in plain words
| Field | What it means | What to put |
|---|---|---|
| Transaction | The number of this batch | Given on Create |
| Transaction Date | The date of the batch | Required |
| Date From, Date To | The posting dates of the parked vouchers to fetch | Required. Date From cannot be after Date To |
| Create By | Fetch only vouchers made by this user | Leave empty for everyone |
| Selected | Post this voucher | Ticked on every line when fetched. Untick the ones to leave parked |
| Transaction, Transaction Date, Transaction Journal, Journal Indicator | The parked voucher | Read only |
| Gross Amount | The voucher's local debit total | Read only |
| Create Date, Create By | Who made the voucher, and when | Read only |
The grid toolbar has Accept All and Deselect All while you are creating the batch.
How to configure it
Nothing to set here. Give the journal-voucher Transaction Journal a Park posting status so vouchers can be parked.
A saved batch cannot be edited, deleted or reversed. To undo one posted voucher, Reverse it on General Entry.
Scenarios
- Maker and checker. Clerks park their vouchers all week. On Friday the chief accountant fetches the week, unticks the doubtful ones and saves.
- One clerk's work. Put the clerk in Create By to post only their vouchers.
What it is connected to
- General Entry - the parked vouchers.
- Financial Year - a period cannot be closed while parked vouchers dated in it remain.
- Month-end close - post the parked vouchers before closing.
If something looks wrong
- "There is no General Entry available" No parked voucher typed on General Entry has a posting date in the range (for that user, if Create By is filled).
- "Basic Data Lines cannot be empty" Every line was unticked. Tick at least one.
- "Date From cannot be greater than Date To" Swap the dates.