Manufacture Order Confirmation

The confirmation of output on a manufacturing order: what came out, what was consumed, and the hours of each resource. Save issues the components, receives the output and posts the resource cost.

Where

Manufacturing › Manufacture

Who uses it

The production supervisor

When

When output is ready, once or several times per order

Needs first

A released Manufacturing Order; journals on Manufacture and Controlling Setting; resources with debit and credit accounts

What it is for

Pick the order and enter Confirmation Quantity; the output, consumption and resource lines come from the order. With yield calculation on, the quantity is split into good and rejected by the batch yield.

What Save does, in one go:

1. Issues every consumption line with flushing B and an actual quantity, through Journal For Issuance (an inventory issue document the system generates).
2. Posts a voucher through Journal for Resource: for each resource, its actual setup, run, wait and move cost, debit the resource's debit account, credit its credit account.
3. When the order is fully confirmed, completes its reservations.
4. Receives the Good and Reject output lines into their warehouses through Journal For Receive (a production receipt the system generates), with the batch data. With no receive journal, nothing is received.
5. Adds the quantity to the order, which becomes Closed when fully confirmed.

Reverse on the toolbar undoes the issue, the resource voucher and the automatic receipt and takes the quantity off the order. It is refused while a receipt you made by hand against this confirmation exists.

Every field in plain words

Header

Field	What it means	What to put
Confirmation	The confirmation number.	Given on Create. Required
Posting Date	Posting date.	Same as the confirmation date
Manufacturing Category	From the order.	Filled in
Notes	Notes; also the text of the postings.	Any text
Manufacturing Order	The order being confirmed.	A released order. Required
Confirmation Quantity	How much is confirmed now.	Up to what is left
Confirmation Date	The date; it is also the posting date.	Not before the order date. Required
Confirmation Date	Confirmation date.
Confirmation Time	Time.
Responsible	Who confirms.	Pick a person

Confirm

What came out: the item, and co-products or by-products.

Field	What it means	What to put
Item No	Item.	From the order
Item Variant	Variant.
Name	Name.	Filled in by the system
Type	Type of output.	Filled in by the system
Unit	Unit.
Quantity	Quantity.	The output lines must add up to Confirmation Quantity
Quantity Status	Good, Reject or another status. Good and Reject lines are received into stock.	Pick one. Required
Site	Site.	Required. Required
Warehouse	Warehouse it goes into.	Required. Required
Batch/Serial Number	Batch of the output.	When the item is batch-tracked
Batch Date	Batch date.	When required
Batch Expiry Date	Expiry.	When required
Best Before Date	Best before.	When required
Line Text	A note on the line.	Any text

Consume

The components used.

Field	What it means	What to put
Item Category	Category.	Filled in by the system
Item No	Component.	From the order
Item Variant	Variant.
Name	Its name.	Filled in
Unit	Unit.	Filled in by the system
Actual Quantity	What was actually used.	A quantity
Plan / Actual Variance	Plan minus actual.	Calculated
Variance Reason	Why it differs.	Any text
Site	The site.	Pick a site. Required
Warehouse	Warehouse it is taken from.	Required. Required
Batch/Serial Number	The batch used.	Pick an available batch
Flushing Indicator	B: issued automatically on Save; M: issue it yourself.	From the BOM or the setting
Line Text	A note on the line.	Any text

Resource

The operations and their resources. The Resource link opens the hours.

Field	What it means	What to put
Operation	Operation.	Filled in by the system
Name	Name.	Filled in by the system
Resource	Resource.
Sequence	The order of the step.	A number. Filled in by the system
Name	Name.	Filled in by the system
Sequence Rule	Rule.	Filled in by the system
Unit	Unit.	Filled in by the system
Plan Hour	Planned hours.	Filled in by the system
Plan Hour	Planned hours.	Filled in by the system
Actual Hour	Actual hours.	Hours
Actual Hour	Actual hours.	Filled in by the system
Additional Hour	Extra hours.	Filled in by the system
Hour Variance	Variance.	Filled in by the system
Plan Cost	Planned cost.	Filled in by the system
Warehouse	Warehouse.
Resource	Link. Opens the resource hours and cost.	Filled in by the system
Line Text	A note on the line.	Any text

Resource hours (behind the Resource link)

Planned and actual hours per resource; the actual cost of setup, run, wait and move time is posted.

Field	What it means	What to put
Resource Group	Group.
Name	Name.	Filled in by the system
Resource	Resource.
Unit	Unit.	Filled in by the system
Sequence	Sequence.	Filled in by the system
Fixed	Fixed time.	Filled in by the system
Plan Hour	Planned.	Filled in by the system
Actual Hour	Actual.	Hours
Hour Variance	Variance.	Filled in by the system
Plan Cost	Planned cost.	Filled in by the system
Line Text	A note on the line.	Any text

How to configure it

On Manufacture and Controlling Setting: the three journals (or per site), the flushing override, yield calculation, and hiding the Consume part.

Scenarios

• A factory confirms output at shift end. One confirmation per shift with that shift's quantity; the order closes when the total is reached.
• A component was over-used. Enter the actual quantity and a variance reason on the Consume line.

What it is connected to

• Manufacturing Order - the order confirmed
• Manufacture Operation Confirmation - confirms operation by operation
• Production Order Periodic Settlement - settles the cost later
• Item Receipt From Manufacture and the issue in Inventory - the generated issue and receipt
• General Entry - the resource voucher; Resource - its debit and credit accounts
• Plan to produce - the whole chain

If something looks wrong

• "Production Order not found" Pick a valid order.
• "Confirmation date cannot be smaller then Production Date" Use a date on or after the order date.
• "Component Lines Data cannot be Empty" Add output lines.
• "Confirm Quantity is not matching with Confirm lines" The output and co-product lines must add up to Confirmation Quantity.
• "Production Confirmation - Line ID: ... - Unit cannot be Empty" Fill the unit of the consumption line.
• "Confirm - Line ID: ... - Confirm Quantity: ... cannot exceed Production Order Quantity: ..." More than what is left on the order.
• "Please Define Issuance Journal in Setting" Set Journal For Issuance on the manufacturing setting.
• "Please Define Resource Journal in Setting" Set Journal for Resource.
• "Resource ... Debit Account is not Configured" / "... Credit Account is not Configured" Give the resource its accounts (company setup).
• "Serial Production is not configured" A serial-tracked output cannot be confirmed.
• "Batch Number is Mandatory" / "Batch Date is Mandatory" / "Batch Expiry Date is Mandatory" / "Batch Before Date is Mandatory" Fill what the item's tracking structure asks for.
• "Production Item ... Default Warehouse is not defined" Give the item a default warehouse.
• "Item: ... Manufacturing Type is not defined in Item in Legal Entity" Set Type on the item.
• The finished good did not come into stock. Journal For Receive is empty on the setting; nothing is received automatically. Receive it on the production receipt screen in inventory.
• "There are some Receipt created against this confirmation (...)" on Reverse. Reverse those receipts first.
• "Reverse Date: ... cannot be less than Posting Date: ..." Use a later reverse date.