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How do I raise a debit note to a vendor?

Use Vendor Invoice Memo. For returned goods it is raised by itself from the purchase return when a memo journal is set; otherwise enter it with the free-text memo journal.

Screen
Vendor Invoice Memo (Accounts Payable › Vendor Invoice)
Who
The payables clerk
Takes effect
On save as Posted
Needs first
A memo journal; the Memo Journal in Account Payable Setting for automatic memos

Before you start​

  • For goods: the purchase return order exists.

Steps​

  1. Open Vendor Invoice Memo, pick the memo journal and the vendor.
  2. For a return, pick the return Purchase Order and its lines. For a claim, add a line with the Account that receives it, quantity 1 and the amount.
  3. Save as Posted.

Check it worked​

  • The next payment to the vendor lists the memo as a negative line; or net it on Vendor Settlement.

What posts​

DocumentWhenDebitCredit
Vendor Invoice MemoSave as PostedThe vendor's payable accountEach line's account (or the return's accounts), and the input tax reversed

If something looks wrong​

  • "Payment Term cannot be Empty" The vendor has no payment term in this company.