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How do I add freight or duty to an invoice so it goes into the item cost?

Open the invoice's cost element window, add the cost element (Item Ledger on one side), then press apply so it is spread over the lines. On save the item cost is revalued with the Cost Revaluation Journal of the setting.

Screen
Vendor Invoice, cost element window
Who
The payables clerk, the costing accountant
Takes effect
On save as Posted
Needs first
Cost Element, Cost Revaluation Journal in Account Payable Setting

Before you start​

  • An invoice against a receipt (cost elements on free-text invoices post, but do not revalue stock).

Steps​

  1. Open the Vendor Invoice and press the header cost element button.
  2. Add the Cost Element (Freight), Allocation Base (Quantity, Weight, Volume, Amount, Percentage or Fixed), Allocation Value, Currency.
  3. Press apply to lines. Each line gets its share.
  4. Close and save as Posted.

Check it worked​

  • The Cost Elements total on the invoice shows the cost; the item's cost goes up by its share.

If something looks wrong​

  • "Please apply header cost elements to line" Press apply.
  • "Item Information Line ID: ... - Net Weight cannot be zero or negative" Weight allocation needs weights on the lines.
  • "Cost Revaluation journal is not defined in Account Payable Setting".