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How do I pay a vendor's invoices?

On Payment pick an invoice journal (Journal Indicator VI) and the payee. The posted unpaid instalments appear: tick what you pay, then add Payment Through lines that add up to the Net Payable Amount.

Screen
Payment (Accounts Payable › Payment)
Who
The cashier
Takes effect
On save as Posted
Needs first
Posted invoices; Payment Method

Before you start​

  • The invoices are Posted (not Park) and in the payment's currency.
  • If the journal works through requests, an approved Payment Request.

Steps​

  1. Open Payment. Pick the Transaction Journal, Posting Date, Payee and Currency.
  2. Create. Clearings fill with open instalments and debit notes. Withholdings fill from the vendor.
  3. Tick Selected and Full Settle, or type a part amount. Or press auto-pay and type one amount.
  4. Add Payment Through: Payment Method, Account, Instrument No and Date, Payment Amount equal to Net Payable Amount.
  5. Save as Posted.

Check it worked​

  • The invoices' balance is reduced on Vendor Aging; the payment prints from the Payment report.

What posts​

DocumentWhenDebitCredit
PaymentSave as PostedThe vendor's payable account (amount cleared); payment fees; adjustmentsThe Payment Through account; withholding tax payable; exchange gain or loss as it falls

If something looks wrong​

  • "No clearings have been found." Nothing posted and open in that currency.
  • "Net Payable Amount: ... has to be paid in Payment Through, entered: ..." The through lines do not add up.