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How do I pay a vendor in advance?

Use Payment with an advance journal (Journal Indicator VD or VG) for money on account, or a prepayment journal (PP) to pay against an open purchase order. Later net it against the invoice on Vendor Settlement or on the invoice payment.

Screen
Payment
Who
The cashier
Takes effect
On save as Posted
Needs first
An advance or prepayment journal; for a prepayment, the purchase order

Before you start​

  • Know the account the advance should sit on, if the journal asks for it.

Steps​

  1. Open Payment, pick the advance or prepayment journal and the payee.
  2. Advance: add a clearing line with Account and amount. Prepayment: tick the purchase order and type the amount.
  3. Add Payment Through for the same total. Save as Posted.

Check it worked​

If something looks wrong​

  • "Clearings - Line ID: ... - Account cannot be empty" Advance lines need an account.
  • "Clearings - Line ID: ... - Clearing Amount cannot be zero or negative".