How do I undo a fixed asset document?
Posted fixed asset documents are undone with Reverse on the toolbar, newest first: retirement, then the depreciation runs after the date you need, then adjustments, then the acquisition. A document still parked is deleted instead.
Steps
- Open the document and press Reverse. Give the Reverse Date (on or after its posting date), a reason and remarks.
- If it is refused, the message names the later documents. Reverse those first, newest first, and come back.
- A parked acquisition (not Posted) is deleted, not reversed. A depreciation run and a retirement are always posted.
Check it worked
- The document shows Reverse Voucher No and Reverse Date; its lines leave the Asset Transactions list.
If something looks wrong
| Message | Cause | Fix |
|---|---|---|
| Asset cannot be reversed, following depreciations have been run against it : ... | Depreciation was posted on the asset after the acquisition | Reverse those runs first |
| Asset cannot be reversed, it has been Retired : ... | The asset was retired | Reverse the retirement first |
| Depreciation cannot be reversed, reverse the later transactions of its assets first : ... | A later run or a retirement exists for one of its assets | Reverse those first |
| You cannot Reverse this Transaction, Next Depreciation or Retirement already process | A later depreciation or retirement on the asset | Reverse it first |
| Reverse Date: ... cannot be less than Posting Date: ... | Reverse date before the posting date | Use a later reverse date |
| Only Posted Vouchers can be reversed | The document is parked | Delete it instead |