Quality Inspection Order
One inspection of one batch. A receipt or a production receipt of an item that needs quality raises it by itself; the stock waits in quality status. The inspector enters the results; when the order is released, the batch becomes open stock if it passed, or rejected stock if it failed.
What it is for
It stands between receiving and using. The order comes filled: item, batch, dates, potency, inspection quantity, the inspection group and its sampling instruction, and the release quantity (the inspection quantity less the sample, by quantity or by percentage).
How the result is worked out: every inspection marked Required Mandatory in the group counts. A Range inspection passes when the value lies inside the range; a Value inspection when it lies within the tolerance percentages around the required value; an Option inspection when the chosen option is marked Accepted; a Yes/No inspection when it is Yes. A line accepted by hand passes. The order passes when every mandatory inspection passed.
The one rule people get wrong: nothing happens to the stock until the order is released (and approved, where an approval is set up). Saving the results alone leaves the stock in quality status.
Every field in plain words
Header
| Field | What it means | What to put |
|---|---|---|
| Inspection, Inspection Date | The order | Filled when raised by a receipt |
| Process | Where it came from: purchase, production, inventory retest | Read only on raised orders |
| Origin Number, Lot Number Inventory | The receipt and its line | Read only |
| Item No, Item Variant, Name, Batch/Serial Number, System Batch/Serial Number, Manufacture Serial Number | What is inspected | Read only |
| Inspection Quantity, Inspection Unit, Release Quantity | How much | Read only |
| Inspection Group | The tests to run | Required |
| Sampling Instruction, Sampling Specification, Sampling Value | The sample | Sampling Value cannot be negative, above 100 when a percentage, or above the inspection quantity |
| Purchase Order, Vendor, Manufacturing Order and their dates | Where the batch came from | Read only |
| Batch Date, Best Before Date, Batch Expiry Date, Shelf Life In Days, Best Before Life In Days | The batch's life | |
| Retest Date by Vendor | From the receipt | Read only |
| Retest Date by Quality | The next retest | Written back onto the whole batch on release |
| Potency Received, Potency | Measured strength | Potency is written back onto the batch on release |
| Sampling Date, Analysis Date, Release Date | Dates of the work | |
| Instructions, Storage Instruction, Enviromental Condition, Tracking Number, Rework Remarks | Notes for the inspector | |
| Site, Warehouse | Where the batch is | Read only |
| Inspection Status | Pass or Fail | Worked out on Save |
Inspection lines
Each inspection of the group, with the value found. A mandatory inspection left empty is refused: "Inspection ... cannot be empty".
Composition
For a batch that is later split: the items it is made of, with quantity and percentage. The percentages cannot add up to more than 100. Inventory Split suggests its lines from the latest passed composition.
What happens on release
- Passed: the batch's stock becomes open and usable. Failed: it becomes rejected.
- For a purchase or production inspection, the receipt line is updated; for an inventory retest, every line of the batch.
- When there is a sample, it is issued with the Inspection Consumption Journal of the Inventory Control Setting; a retest moves stock with the Inventory Inspection Journal.
- A retest order raised for an item whose tracking structure does not say "order only" puts the batch back in quality status as soon as it is created.
What it is connected to
- Item Receipt for Purchase Order, Item Receipt From Manufacture - raise it.
- Quality Point - decides which items and movements need it.
- Inspection Group, Sampling Instruction, Inspection.
- Stock Status.
If something looks wrong
- "System Batch number cannot be empty"
- "sampling value cannot be negative", "sampling value cannot be greater than 100 %", "sampling value cannot be greater than Inspection Quantity "
- "Inspection ... cannot be empty" - a mandatory inspection has no value.
- "Composition total percentage cannot be greater than 100"
- "Please Define Issuance Journal in Setting" - the inspection journals are missing on the Inventory Control Setting.
- The batch is still in quality after Save. Release the order.