Department

A department is a unit of the organisation chart, such as Accounts or Stores, with the person responsible for it.

Where

Organizational Structure › Organization Structure (OSDP)

Who uses it

The implementation consultant or the system administrator

When

Once, while the company is being set up, and whenever a new one is needed

Needs first

Nothing

What it is for

Departments are picked on other screens, listed below, and by the HR product. The list other screens pick from leaves out blocked departments.

Every field in plain words

General

Field	What it means	What to put
Department	The code that identifies the department. You type it on New, before Create.	Required. A short code; it cannot be changed once the record exists.
Name	The name of the department, shown next to the code wherever it is picked.	Required.
Responsible	The person responsible for the department, from Responsible.	Optional. Pick from the Responsible list.
Block	Stops the department from being used.	Tick to block. A blocked record drops out of the pick lists other screens use.

How to configure it

The screen allows import, so a long list can be loaded from a file instead of typed. Which fields are required, greyed, hidden or pre-filled for a company is set on Organizational Structure Setting, in its Default Parameters grid, and one user can differ through User Parameter Value.

What it is connected to

• Responsible - supplies the Responsible field.
• Functional Area Dimension - places departments under functional areas.
• Picked on these company setup screens: Functional Area Dimension.
• Picked on Lead, Project, Service Name in CRM and expenses.
• Picked on Posting Profile in General ledger.
• Set up a new company - where this screen fits in the setup order.

If something looks wrong

• Save refuses because the code already exists. Codes are unique. Open the existing record from the list instead, or pick another code.