Fixed asset lists and reports
The Fixed Asset module comes with three lists, one print and a board of ten tiles. Every list loads only when you press Load, with the criteria you give it. See Lists, boards and reports for how they all work.
Lists
| List | Menu | Criteria | What it shows |
|---|---|---|---|
| Asset Master | Fixed Asset › Controlling | Asset | One line per asset card: group, class, entry, quantity, unit, unit cost, origin receipt, functional area, location, insurance and manufacturer details, who created it |
| Asset Transactions | Fixed Asset › Controlling | Asset, Posting Date (a range), Asset Group, Asset Book, Activity | The asset ledger: every live acquisition, adjustment, initial depreciation, depreciation and retirement line, with the asset's book value after the line in that book. A retirement counts against the asset's first book |
| Asset Retirement | Fixed Asset › Retire | Transaction, Posting Date (a range), Asset, Asset Group | Every retirement with its journal, activity, group, class, quantities, cost, accumulated depreciation, book value, retirement amount and gain or loss |
The book value on Asset Transactions is worked out from the asset's whole ledger for that book, whatever the criteria keep, so a date criteria does not restart it at zero.
Print
| Menu | Criteria | |
|---|---|---|
| Asset Retirement (Form) | Fixed Asset › Retire | Transaction, Transaction Journal, Posting Date, Posting Status |
The Fixed Assets board
| Tile | What it shows |
|---|---|
| Net book value | What the assets still carry at the end of the period: cost less the depreciation taken so far |
| Net book value by asset group | Which asset groups hold the book value at the end of the period |
| Cost by asset class | Cost of the assets held at the end of the period, by class |
| Depreciation charged | Depreciation posted in the period, including initial depreciation taken on acquisition |
| Additions and depreciation by month | Cost of assets added each month against the depreciation charged in it |
| Assets added | Cost of assets acquired in the period; adjustments shown below it |
| Retirements and their gain or loss | The book value taken out, what was received, and the gain or loss |
| How far assets are depreciated | Assets held, by the share of their cost already depreciated |
| Largest assets by book value | The assets carrying the most book value, and how much of each is used up |
| Insurance policies expiring | Insured assets whose policy has lapsed or ends within 90 days of the end of the period |
What it is connected to
- Asset Master, Asset Acquisition, Asset Depreciation and Asset Retirement feed every list and tile.
If something looks wrong
- The list is empty. Nothing loads until Load is pressed, and the criteria may be too narrow.
- A reversed acquisition or run is missing from Asset Transactions. That list shows live entries only.