Batch Posting
Lists the customer invoices, memos and collections saved as Park in a date range, and posts the ones you tick in one save.
What it is for
Parking lets one person prepare documents and another release them. Batch Posting is the release in bulk. On save, each ticked document and its voucher change from Park to Posted.
Every field in plain words
| Field | What it means | What to put |
|---|---|---|
| Transaction | The batch number | |
| Transaction Date | The batch's date | Required |
| Transaction Type | What to list: customer invoices, customer memos, collections, or all | Required |
| Date From, Date To | Posting dates of the parked documents | Required. From cannot be after To |
| Create By | Only documents created by this user | Optional |
Everything in the header is locked after Create. Create fills the grid.
Basic Data grid
Selected (tick to post), Transaction, Transaction Date, Transaction Journal, Journal Indicator, Customer or Vendor and name, Gross Amount, Create Date, Create By. Every line starts ticked. The grid toolbar has Accept all and Deselect all.
What posts
Nothing new: the parked documents' vouchers, already written, become Posted. See Customer Invoice and Collection.
If something looks wrong
- "There is no Invoice available" / "There is no Memo available." / "There is no Collection available." / "There is no Data available". Nothing parked matches the dates and user.
- "Date From cannot be greater than Date To". Swap them.
- "Basic Data Lines cannot be empty". Nothing to post.
Related
- Month-end close - parked documents are posted before the month is closed.