Account Receivable Setting
One record per company holding the switches of receivables: which columns customer invoices and collections show, which tabs the customer screen has, the default aging period, and per-field defaults for every receivables screen.
What it is for
Each company has at most one record. Screens read it when they open, so a change shows the next time a document is opened. The two customer-tab switches Required Organization Detail and Required Sales Order Detail start ticked on a new record.
Every field in plain words
Controlling
| Field | What it does |
|---|---|
| Taxzone | The Tax Zone column on customer invoice lines can be changed line by line. Untick to keep every line on the header's zone |
| Sequence Required On Line | Shows the Sequence column on customer invoice lines |
| Required LineText On Collection | Shows the Line Text column on the Clearings tab of a Collection |
| Required Item In Free Text Invoice | A free-text Customer Invoice or Customer Invoice Memo shows the Sales, Sales No and Name columns, so lines can name an item or service and not only an account |
| Required Tracking Number In Collection | Shows the Tracking Number column on the Collection Through tab. Whether it is mandatory is set per Payment Method |
| Allow Non-Bridge Bank Transaction | Read by the Origin Number list of Bank Transactions in Cash and bank |
| Is Price Can Enable | The Price column can be changed on an invoice raised from sales (a sales-order or shipment invoice). Untick to lock the order's price |
| Hide Adjustment, Hide Payment Fee, Hide Withholding | Hide those tabs on the Collection |
| Allow Edit FBR Information | Shows the HS Code and authority unit columns on invoice lines and makes them mandatory, for digital invoicing to the tax authority (FBR in Pakistan) |
Customer Tabs
| Field | What it does |
|---|---|
| Required Organization Detail | Shows the Organization Details tab on the customer screens |
| Required Sales Order Detail | Shows the Sales tab |
| Basic Data | Shows the Basic Data tab |
| Invoicing/Payment | Shows the Invoicing and collection tab |
These apply to Customer In Legal Entity and Release Customer In Legal Entity.
Required Balance On Transaction
| Field | What it does |
|---|---|
| Required Weighted Average Days | Stored only. Nothing reads it; the aging lists have their own criteria of the same name |
| Required Auto Knock | Read by the Rental Quotation when it shows the customer's balance |
| Required Aging Period | The aging period the sales screens and the rental quotation open the customer's aging with. A sales order refuses to show the aging without it |
Default Parameters
One line per field to override in this company.
| Column | What it means |
|---|---|
| Process Code | The receivables screen |
| Object No | The field |
| Value | The default value the field starts with |
| Mandatory, Disable, Hidden | Make the field required, read-only or hidden in this company |
Validation, Bank Integration
| Grid | Status |
|---|---|
| Validation (Process Code, Special Validation) | Stored only. Nothing reads it |
| Bank Integration (FTP Path, User Name, Password, Transaction Journal, Payment Method, Payment Account) | Stored only. Nothing reads it |
How to configure it
- Create the record for the company.
- Decide the customer tabs: a business that only invoices from sales orders needs the Sales tab; a services business may not.
- Set Required Aging Period to the aging period management uses.
- Use Default Parameters to make fields mandatory for this company, for example Customer Reference on the invoice.
What it is connected to
- Customer Invoice, Customer Invoice Memo, Collection, the customer screens and Aging Period.
- The discount columns of customer invoice lines are switched on the sales settings (Sales and Distribution Setting), not here.
- Bank Transactions - the bank movements that clear payments and collections posted to a clearing account.
If something looks wrong
- "Already exists". The company has its setting record. Open it instead of creating another.
- "Legal Entity cannot be empty". Create the record from inside the company.
- A customer tab is missing. Its switch is off under Customer Tabs.
- The Adjustments tab is missing on a collection. Hide Adjustment is ticked, or the collection's journal does not clear invoices.