Request For Quotation Reply
One vendor's answer to one Purchase Quotation: the price and delivery date he offers on each line, his terms, his scores, and his answers to your questions. The replies of all vendors are what Quotation Compare compares.
What it is for
It keeps the vendor's offer apart from your enquiry, so you can see what you asked for next to what was offered: the required delivery date against the date he promises, and the difference in days.
Every field in plain words
General
| Field | What it means | What to put |
|---|---|---|
| Quotation Reply | The reply number | Given on Create |
| Vendor | Who answers | Required |
| Purchase Quotation | The enquiry answered | Required |
| Reply Date | When he answered | Required. Tax on the offer lines is worked out on this date |
Basic Data
| Field | What it means | What to put |
|---|---|---|
| Quotation Currency, Delivery Term, Delivery Mode, Payment Method, Payment Term | What your quotation asked for | |
| Replay Currency, Delivery Term, Delivery Mode, Payment Method, Payment Term | What the vendor offers | Replay Currency is required |
Price Offer
| Column | What it means | What to put |
|---|---|---|
| Purchase, Purchase No, Item Variant, Name | The quotation line answered | Filled from the quotation |
| Site, Warehouse | Where it would be delivered | |
| Required Delivery Date, Response Delivery Date, Days Deviation | The date you asked for, the date he promises, and the gap | |
| Unit, Quantity | How much he offers | |
| Price, Gross Amount | His price | Gross Amount is quantity times price, worked out on save |
| Discount %, Discount Amount, Net Price, Net Amount | His discount | Type one of the two; the other is worked out. Shown when the setting asks for discounts |
| Tax Zone, Tax Group | Tax on the offer | Tax is worked out on save |
| Catch Weight, Catch Weight Unit, Catch Weight Quantity | Goods by weight | |
| Retail Price, Retail Amount | Retail price, where tax is charged on it | |
| Line Text | Free text |
A line with no quantity or no price is kept but not priced.
Vendor Scoring
| Field | What it means | What to put |
|---|---|---|
| Rank, Score | The vendor's overall rank and score | |
| Scoring Criteria, Discription, Range from, Range To | The criteria from the quotation's Scoring Method | Filled in |
| Score | The score given on this criterion | Not above Range To |
| Factor | Weight of the criterion |
Required Document, Required Questions
The documents and questions from the quotation. Type the vendor's Response to each question; a question marked Mandatory must have one. Required documents marked Mandatory are listed but not checked on save.
What it is connected to
- Purchase Quotation - the enquiry this answers.
- Quotation Compare - reads every reply to the quotation.
- Purchase Requisition - its quotation status moves on once replies exist.
- Procure to pay - the whole purchase process this screen is a step of.
If something looks wrong
- "Price Offer Lines cannot be empty". The reply needs at least one offer line.
- "Question:0001 is Mandatory". Type a Response for that question.
- "Vendor Scoring:0001 Score Cannot be greater than Range To". Lower the score to the criterion's range.