Vendor In Legal Entity
Vendor In Legal Entity is the quick way to set up a new supplier: one screen creates the shared Vendor and releases it into the company you are logged in to. It shows the same tabs as Release Vendor In Legal Entity.
What it is for
On saving a new record, if no shared vendor has that number yet, one is created with the name, category, group, basic data, addresses, contacts and bank accounts typed here. The company record is saved with it.
On this screen the Name, Vendor Category, Vendor Group and Basic Data can be typed when creating. After the first save they are locked; change them on Vendor.
Every field in plain words
The tabs and fields are those of Release Vendor In Legal Entity. The differences:
| Field | What it means | What to put |
|---|---|---|
| Vendor | The new vendor's number | Typed or from the number range |
| Name, Vendor Category, Vendor Group | The vendor itself | Required, typed here on create |
| Basic Data fields | Language, Country, No of Employee and the rest | Typed on create, locked afterwards |
| Notification Contact | The contact that receives notifications | Shown here only |
| Middle Name Prefix | Not shown on this screen |
How to configure it
As for Release Vendor In Legal Entity. Give Payment Term, Payment Method and Currency on every new vendor.
Scenarios
- A single-company client. Use this screen for every new vendor; there is no need to open Vendor first.
- A group of companies. Create the vendor here in the first company, then release it into the others on Release Vendor In Legal Entity.
What it is connected to
- Vendor: created by this screen when new.
- Release Vendor In Legal Entity: the same company record, for an existing vendor.
- Organizational Structure Setting - the address purposes and contact kinds the address and contact grids offer.
- Registration Group, Registration Authority, Certification and Industry - the masters behind the registration lines and the Industry field.
If something looks wrong
- The refusals are those of Release Vendor In Legal Entity and of Vendor.
- The vendor does not appear on invoices. Give it a Currency.