Project Accounting Setting
Project Accounting Setting holds the module's switches for one company (legal entity): whether items bought for a project are issued to it as soon as they are received, which journals that issue uses, and the field rules of the Project Accounting screens.
What it is for
The one switch that changes behaviour is Auto Issue for Project. When it is ticked and the Movement tab has lines, saving a receipt against a purchase order that names a project also issues the received items to that project, on its own stock issue. The issue is what makes the material a cost of the project.
The rule people get wrong: the issue journal is chosen by the purchase order's order journal. Every order journal used on project purchase orders needs its own line on the Movement tab.
Every field in plain words
| Field | What it means | What to put |
|---|---|---|
| Legal Entity | The company | Required. One setting per legal entity |
Controlling tab
| Field | What it means | What to put |
|---|---|---|
| Taxzone | A tax zone on every line | Nothing reads it in this module |
| Discount | A discount on every line | Nothing reads it in this module |
| Auto Issue for Project | Issue items to the project when they are received | Tick to switch on. It works only when the Movement tab has at least one line |
Default Parameters tab
The field rules of the Project Accounting screens for this company: Processcode (the screen), Object No (the field), Value (the starting value), Mandatory, Disable (shown greyed), Hidden. A rule a user sets for themselves replaces the company's rule for that user. A rule can hide a field; it cannot show one the delivered configuration hides.
Movement tab
| Column | What it means |
|---|---|
| Order Journal | A purchase order journal. Required on every line |
| Journal For Issuance | The journal the automatic issue is made in, for purchase orders of that order journal |
Validation tab
Processcode and Special Validation: a special validation attached to a screen.
How to configure it
- Create the setting for the legal entity.
- To charge project material on receipt, tick Auto Issue for Project and add one Movement line per purchase order journal used for project purchases, with its issue journal.
- Add field rules on Default Parameters as the company needs.
Scenarios
- A contractor buys materials straight to site. Auto Issue for Project ticked; Movement line: the purchase order journal, and the issue journal. Each receipt against a purchase order naming a project is issued to the project on Save. Only item lines are issued.
- Materials go into the store first and are issued later. Leave Auto Issue off. Issue from stock with the project named on the issue.
What it is connected to
- The receipt against a Purchase Order makes the automatic issue. See Item Receipt for Purchase Order and Procure to pay.
- Project lists and reports count the issue as the project's actual cost.
- Set up a new company - where this screen fits in the setup order.
If something looks wrong
- "Movement Lines - Line ID: ... - Required Order Journal". A Movement line has no order journal.
- Received items were not issued to the project. Auto Issue is off, the Movement tab is empty, the purchase order names no project, or the line is not an item line.
- The save is refused on the legal entity. A setting for that legal entity already exists.