Purchase Return
Goods going back to a vendor against a purchase order of the return kind. Save takes them out of stock at the cost they came in at and raises the vendor's debit memo.
What it is for
It returns goods at the right cost. Each line is valued at the net price of the receipt it came in on, with no discount of its own. If that receipt's period has already been settled by the Inventory Closing, the line keeps its own price, and the difference to the receipt's settled cost is recorded on the line as the purchase return difference.
A purchase return cannot be edited or deleted, only reversed, and not once its debit memo exists.
Every field in plain words
| Field | What it means | What to put |
|---|---|---|
| Posting Date | The return date | In an open inventory period |
| Transaction Journal | The journal | Only journals with the purchase return movement |
| Site, Warehouse | Where the goods leave from | Site required |
| Vendor | The supplier | Required |
| Purchase Order | The return order | Required. Only released return orders not blocked for delivery, with something left to return |
| Notes | Free text | |
| Purchase No, Name, Item Variant | The order line | |
| Ordered Quantity | The return order's quantity | Read only |
| Movement Quantity | What goes back | Not more than open on the return order line |
| Batch/Serial Number and dates | The batch | Taken from the return order line when it names one |
| Line Text | Free text |
What happens on Save
Stock goes down at the receipt's price (see above) and the voucher posts. A vendor debit memo is then raised with the invoice memo journal of the Accounts Payable setting, unless one already exists.
What it is connected to
- Purchase Order - the return order.
- Vendor Invoice Memo - the debit memo; Account Payable Setting - its memo journal.
- Procure to pay - the purchase process, with its return variant.
- Delivery Return - the return against a goods receipt.
If something looks wrong
- "Basic Data - Line ID: ... - Return Quantity: ... cannot exceed Balance Quantity: ... of Item: ... in Purchase Order : ..."
- "Basic Data - Line ID: ... block from purchase Order ..." / "... Partial Delivery not allowed from Purchase Order: ..."
- "No Receiving found against Inventory Lot: ..." - the line points at stock with no receipt behind it.
- "Receiving: ... cannot be Reverse. Following Invoice Transactions has been raised against it: ..." - reverse the debit memo first.
- "Basic Data - Item (...) ... Stock not available ..." - the stock is no longer there to return.