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Purchase Quotation

What is Purchase Quotation in Businessflo​

In Businessflo, a Purchase Quotation is a document used during the procurement process to request and receive price quotes from vendors for specific goods or services. It serves as a formal request for vendors to provide pricing information and other terms and conditions related to a potential purchase.

The Purchase Quotation in Businessflo includes details such as the vendor's information, quotation number, Quotation date, item descriptions, quantities, unit prices, applicable taxes, and any discounts or special terms. It helps in evaluating and comparing different vendor offers before making a purchasing decision.

By utilizing Purchase Quotations in Businessflo, businesses can streamline their procurement process, obtain competitive pricing, and negotiate favorable terms with vendors. It facilitates efficient communication and collaboration with suppliers, ultimately ensuring cost-effective procurement of goods and services.

How to Create a Purchase Quotation in Businessflo​

  • Module: PS - Procurement Sourcing
  • Process Code: PSPQ - Purchase Quotation

There are two options available to navigate to this screen.

  • Click on Procurement Sourcing -> Purchase -> Purchase Quotation
  • Write the process code for this screen in the search bar which will navigate you here directly.

purchase-quotation

The list displays the existing Purchase Quotations generated in the system. You have the option to either create a new Purchase Quotation by clicking the "New" button or select from the list of available Purchase Quotations to view, edit, or delete them.

Process​

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  • Quotation Number :- Quotation Number will automatically be generated by the system.
  • Quatotion Date :- You have the option to select the Quotation Date when creating a purchase quotation. The Quotation Date represents the date on which the quotation is issued to the vendor. By selecting the appropriate date, you can accurately record and track the timing of the quotation in your procurement process. This helps ensure proper documentation and allows for effective comparison and evaluation of vendor offers.
  • Notes :- Quotation Notes provide additional information or instructions related to the purchase quotation. These Notes can be used to communicate specific requirements
  • Currency :- you have the option to select the Currency that will be used for pricing and financial calculations. The choice of quotation Currency depends on several factors, including the preferences of your organization, the Currency accepted by the vendor, and the location of the transaction.
  • In Businessflo, you have two options to select a Requisition Number: one at the header level and another within the purchase tab. click on the "Copy From" option. From there, you can select multiple Requisitions and their lines, allowing for efficient replication of information and items.

Administration Tab​

In the administration tab of Businessflo, you have the ability to define organization details. This includes specifying the purchase organization, purchase group, order journal, responsible central, responsible, purchase reason, and providing relevant reason details.

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Terms and Conditions​

You can write terms and conditions for this Purchase Quotation in the given text box.

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After filling the header fields, click on Create.

Vendor Tab​

In Businessflo, you can select vendors and enter their details to send a quotation. This involves choosing the desired vendors and providing their relevant information, such as name, contact details, address, and any specific terms or requirements.

purchase-quotation

Purchase Tab​

In the purchase tab of Businessflo, you have the option to select items/goods, services, and fixed assets for procurement. Additionally, you can specify the quantity required and the desired delivery date. This feature allows you to accurately indicate the items or services needed and when they should be delivered, facilitating a smooth procurement process and ensuring timely fulfillment of requirements.

purchase-quotation

Now click on Save to save the information provided.