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Quotation Compare

What is Quotation Compare in Businessflo​

Quotation Compare is a functionality in Businessflo that allows users to compare and evaluate multiple vendor quotations for a specific procurement requirement. It provides a comprehensive overview and analysis of different quotations to aid in the decision-making process.

With Quotation Compare, users can easily view and compare various aspects of the quotations, such as prices, delivery dates, terms and conditions, and other relevant details. It helps in assessing the competitiveness of the offers, identifying the most suitable vendor, and negotiating favorable terms.

By utilizing Quotation Compare in Businessflo, organizations can streamline the evaluation process, ensure transparency, and make informed procurement decisions based on a thorough analysis of the received quotations.

How to Create a Quotation Compare in Businessflo​

  • Module: PS - Procurement Sourcing
  • Process Code: PSQC - Quotation Compare

There are two options available to navigate to this screen.

  • Click on Procurement Sourcing -> Purchase -> Quotation Compare
  • Write the process code for this screen in the search bar which will navigate you here directly.

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The list displays the existing Quotation comparison generated in the system. You have the option to either create a new Quotation Compare by clicking the "New" button or select from the list of available Quotation Compare to view, edit, or delete them.

Process​

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By selecting a Purchase Quotation Number and clicking on the create button in Businessflo, the system automatically populates the grid with the vendor's reply information. This feature simplifies the vendor selection process as you can easily review and compare the details provided by each vendor in one place. It allows for a quick and informed decision-making process, enabling you to select the vendor that best meets your requirements based on their response.

Line Compare Tab​

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In Line Compare, you have the flexibility to select the vendor of your choice. This selection can be made based on your specific requirements, preferences, prices, delivery date or any other relevant factors. By having the ability to choose the vendor directly within the grid, you have greater control and convenience in managing your procurement process.

Purchase Tab​

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The graphical view provided allows you to easily assess and compare vendors based on factors such as prices, delivery dates, and other terms and conditions. By marking a vendor within this tab, the system automatically updates and reflects the chosen vendor's information in the line compare grid. This seamless integration between the graphical view and the line compare grid simplifies the vendor selection process and enables you to make well-informed decisions by considering multiple factors simultaneously.

When you mark a vendor and the purchase quotation is associated with a purchase requisition, saving the quotation comparison will trigger an automatic update to the purchase requisition lines. The system will update the vendor information and price details accordingly, ensuring that the purchase requisition reflects the chosen vendor and the corresponding pricing.

Now click on Save to save the information provided.