Payment Released
A posted payment is not always a cheque in the vendor's hand. Payment Released records, line by line, which payment went out: released or not, on which date and time, by whom and to whom. It posts nothing.
What it is for
One document lists a batch of handovers. Each line is one Payment Through line of a payment: one cheque. A line can be released only once across all documents.
The Vendor Trial Detail list has a criteria tick to show only released payments, so the vendor's balance can be read as "cheques actually handed over".
Every field in plain words
Header
| Field | What it means | What to put |
|---|---|---|
| Transaction | The document number | Given on save |
| Transaction Date | The date of the handover batch | Required |
Lines
| Column | What it means | What to put |
|---|---|---|
| Transaction no | The payment | Opens the payment lines not yet on any Payment Released document. Picking one fills the rest |
| Payment Posting Date, Payee, Payee Name, Instrument No, Payment Amount | From the payment line | Read only |
| Instrument Date | The cheque date | Can be corrected |
| Released | The cheque has been handed over | Tick it |
| Released Date, Released Time | When | Type them |
| Released By, Released To | Who handed it over, and who took it | Free text |
| Line Text | Notes | Free text |
How to configure it
Nothing to set up.
Scenarios
- A company writes cheques on Monday and the vendor collects them on Thursday. On Thursday open Payment Released, pick the payments, tick Released, type the date, time and the collector's name.
What it is connected to
- Payment: where the lines come from.
- The Payment Released list and the Vendor Trial Detail list are on Lists and reports.
If something looks wrong
- "Line id: ... Already " That payment line is already on another Payment Released document.
- "Line ID: ... is duplicated with Line ID: ..." The same payment line twice on this document.
- A payment does not appear in the list. It is already on another document, or it has no Payment Through line.